Finance 101

Get Smart About These Money Concepts to Keep the Cash Flowing

You don’t have to be a financial whiz to start your own business, but understanding the basics can mean the difference between collecting lots of cash or dealing with a financial crash. Ace these four accounting concepts and you may be more likely to achieve financial stability.


BALANCE SHEET

This financial statement provides a snapshot of what you own and owe. As the name suggests, each side of a balance sheet must “balance” out. That’s because a financially healthy business pays for everything it owns by either borrowing money or using funds from investors – even if the only investor is you. Still confused? Let’s break down the equation:

ASSETS include cash on hand, money that people owe you, and investments. It also includes pre-paid expenses for things that are valuable to your business, like rent and insurance. LIABILITIES include loans, outstanding taxes, and wages you haven’t paid your employees yet. Too much liability is bad, but some liability is good – its what helps you invest in your business and attract great employees. SHAREHOLDER EQUITY is the net value of your business. In other words, if you liquidated all your startup assets and paid off all debt, what would be left? Thats shareholder equity. Balance Sheet ©2017 The PNC Financial Services Group, Inc. All rights reserved. PNC Bank, National Association. Member FDIC

Why It Matters

Jess owns a successful bakery and wants to open a second location just six months in. Banks and other lenders will use her balance sheet to decide if it’s a good idea to loan her money. Even if banks make her nervous, and she asks her Uncle Bob to invest in her second storefront instead, he’ll want her to show that she can offer him good returns on his money (if he’s smart). Jess can also use her balance sheet to track the bakery’s financial wellness and spot issues that need addressed.


CASH FLOW

This is all the cash going into and out of a business, and it is one common reason why startups fail. That’s because newbies don’t often have much in the way of extra cash to cover emergencies. If you spend more than the business earns, or your customers don’t pay you fast enough so that you can pay your own bills on time, that can spell trouble.

Why It Matters

Pat is a chiropractor ready to start his own practice. Since he grew up watching his parents operate their own successful family business, he knows that tracking his cash flow will help him stay afloat in the early years, as he adjusts for how long it takes health insurance companies to pay claims, and decides what his staffing needs might be. Many banks, including PNC, offer business owners like Pat the tools they need to help track and optimize cash flow. Taking advantage of these tools can help Pat plan for the future, which for him is just next month.


PROFIT AND LOSS STATEMENT

If you think you’re too small to worry about your “P&L”, think again. This financial statement breaks down your sales, costs and expenses within a certain period of time, like quarterly or annually. While the balance sheet shows what you own and owe at a specific point in time, the P&L statement reveals trends in your financial situation over time.

Why It Matters

Bryce started selling unique screen printed t-shirts online and quickly discovered that retail can be feast or famine. He uses his P&L statement to identify peak times and slow periods so he has the right amount of inventory at the right time. If he chooses to grow his business in the future, he can share his P&L statement with his banker, who can help him apply for a loan that covers related expenses, like new screen printing equipment or a new facility.


WORKING CAPITAL

Here comes another equation:

Artboard 9 WORKING CAPITAL includes the assets you have that can quickly be converted to cash. CURRENT ASSETS is the value of everything that can be converted into cash within one year – including less obvious items like brand copyrights and inventory. CURRENT LIABILITIES includes everything you owe everyone, right now. Loans, taxes, wages – you name it. Working Capital ©2017 The PNC Financial Services Group, Inc. All rights reserved. PNC Bank, National Association. Member FDIC

Why it Matters

Some startups have greater working capital needs than others. Stephanie is a self-employed graphic designer with consistent year-round work and no employees. She’s happy with her current situation and has no plans to grow – she simply needs enough working capital to pay her bills on time. Paul, a metal fabricator selling into cyclical industrial markets, needs enough working capital to buy raw materials and pay employees during slow times. He also plans to double the size of his business in the next three years and he knows the old saying – it takes money to make money.

For more information on managing your business finances and what banking solutions are available to help, stop in your nearest PNC branch, or call PNC 1-877-287-2654 to schedule time with a Business Banker.


FINANCE 101: Accounting Terms Every Startup Should Know BALANCE SHEET A financial statement showing what your business owns and owes, at a glance. Each side must “balance” the other. CASH FLOW All the cash going into and out of your business. Effective cash flow improves your chances of sustaining and growing your business. PROFIT AND LOSS STATEMENT A financial statement that breaks down sales, costs and expenses during a certain period (i.e., quarterly). You can compare results from these periods to spot trends and plan ahead. WORKING CAPITAL Assets that can quickly be converted to cash. The more you have, the easier it will be to sustain and growth your business. ©2017 The PNC Financial Services Group, Inc. All rights reserved. PNC Bank, National Association. Member FDIC

Starting a New Small Business?

Explore our small business insights, resources & solutions for Starting Your Business.

Starting Your Business»


We've Made One Business Decision Easier —
Business Checking from PNC

Earn a cash reward when you open a qualifying PNC business checking account by 6/30/18. Get Offer Details »


ARCHIVES

Cash Flow Challenges

Insights on the top cash flow challenges business owners are facing today.
Browse All Articles »


Sign Up Now

Receive an email with featured articles and valuable insights for today’s business owners.
Subscribe »


Important Legal Disclosures & Information

PNC Bank, National Association. Member FDIC.